Douglas County Federation
Douglas County Federation

For Teachers

Performance Pay - Teacher Evaluation

Contract Language

I. Teacher Evaluation

A. Procedures. Evaluation of a teacher's performance shall be conducted in accordance with procedures approved by the Board. During the first two (2) weeks of the school year, the principal of each school or other administrative evaluator will advise all teachers to be evaluated as to the evaluation procedures to be used, the number of evaluations to be made during the school year, the timing of those evaluations, and the specific persons who will or might act as evaluators.

B. Observations. Monitoring or formal observations of teachers' performance incident to the evaluation process shall be conducted with full knowledge of the teacher.

C. Report. Teachers will be given a copy of every evaluation report and shall be entitled to request a conference with the evaluator prior to submission of the report to the teacher's central office file.

D. No Changes in Procedures During School Year. Evaluation procedures approved by the Board shall not be changed during any school year. Changes for subsequent years shall be made before August 15th of such years.

E. Changes in Procedures. The Union shall have the right to appoint the teacher members on any committee organized to review and recommend revisions in evaluation procedures. Any such committee shall be composed of at least six (6) members with an equal number of teachers and administrators.

F. Complaints Against Teachers. A teacher's official evaluator shall work with the teacher to address concerns of a specific individual about a teacher's performance. The goal is to maintain professional relationships and support teacher performance, while remaining responsive to the community. Complaints by an individual other than the evaluator shall not be used in the evaluation process unless the following conditions have been met:

  1. When possible, the complaint should be in writing. If this is impossible, the evaluator shall reduce the complaints to writing and paraphrase the issues as specifically as possible.
  2. The evaluator will review the written complaint with the teacher within five (5) school days and provide the teacher with a copy of the written specifics.
  3. The complaints must correlate with the performance criteria for teachers within the Teacher Evaluation Guide.
  4. The evaluator shall investigate the complaint and determine that the complaint is inconclusive, valid or invalid. The evaluator shall provide the teacher with a written record of their determination in a timely manner.
  5. Records of complaints found invalid or inconclusive will be purged from the teacher's file. Records that the District reasonably believes need to be kept to protect the District from possible litigation (for example, sexual harassment, child abuse, reckless endangerment) will be forwarded to a central file in the Human Resource Office. Such records will not be used in the teacher's evaluation or included in their permanent files.

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